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Pledge Reporting Process

Pledge Reporting Process

At least four weeks before each initiation, chapters must submit a Pledge Report Form to the National Office. This report form lists all of the pledges planning to initiate. If at any time there are any questions on this process or any of the forms that are part of it, please contact the Membership and Database Coordinator at the National Office. 

Chapter's Process for Reporting Pledges

  1. The chapter elects pledges. 

  2. The Vice Master Alchemist or Reporter submits the pledges' information to the National Office using the Pledge Report Form. Include faculty and professional pledges as well as collegiate pledges. 
    -  When pledging a professional candidate who is not a faculty member at your school, complete the Professional Candidate for Initiation Form and email to reports@alphachisigma.org
    -  Faculty members and professional candidates are still responsible for paying fees. 
    -  The Pledge Report Form must be submitted at least four weeks prior to the initiation ceremony. 
    -  To determine if a pledge form has been processed, please check the pledge recording process log. 

  3. The National Office will send the VMA, Reporter, Chapter Advisor, and the DC a Pledge Confirmation Report. Review the report carefully and report any errors immediately. This is the ONLY confirmation you will receive. 

  4. Pledges will pay all fees directly to the chapter. The chapter will be responsible for submitting fees for the pledge class to the National Office. For the process and breakdown of the fees, please visit the Pledge Payment Process page. 
    -In the event a pledge does not complete the initiation process, the chapter should use the Depledge Form to report the depledge to the National Office and a refund of the lifetime membership fee will be issued.

  5. The National Office submits initiation information to the vendor, who then mails membership certificates, cards, and member badges to the chapter. 

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Alpha Chi Sigma

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